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Responsibilities

Vice-Dean, Programs

Graduate Programs
Graduate Faculty Appointments
Doctoral Final Oral Exams
Chair: Committee on Program Matters (CPM)

Vice-Dean, Students

Student Issues e.g. Academic progress
Awards
Code of Student Conduct, Code of Behaviour on Academic Matters
Appeal mediation
Chair: Committee on Student Matters (CSM)

Vice-Deans' Assistant

65 St. George administrative support: Vice Deans & Executive Assistant
Graduate Faculty membership
Scheduling for Vice Deans
Catering and room booking

Executive Assistant to the Vice-Deans

Executive administrative support
Approval of external appraisers and final oral examination (FOE) committees for doctoral candidates
Secretary to Standing Committees
Workshop Coordination
Collaborative Programs Administration (inc. MOA)
Graduate Faculty membership

Director, Student Services

Management of Student Services
Recruitment, Admissions, Registration, Enrolment
Grad Room
Financial assistance/awards
Final Oral Exams
Graduation
PDFs

Associate Director, Student Services - Student Systems & Records

Management of Student Services

Recruitment, Admissions, Registration, Enrolment

Student Systems

Reporting
System requirements and Support
Liaison with graduate units for ROSI and other student systems applications

Associate Director, Student Services - Graduate Awards & Financial Aid

Management of Student Services

Financial assistance/awards
Final Oral Exams
Graduation
PDFs

Senior Awards Officer

SSHRC Doctoral, Masters, Vanier, Foreign Study Supplements
SGS Awards Committee
Special Projects
Supervisor of the Graduate Awards Office

Awards Office, Federal

NSERC Doctoral, Masters, Vanier, Foreign Study Supplements, IPS
SGS Travel Grant
Mackenzie King and Sumner
Beatty

Awards Officer, Internal

SGS Conference Grant
ROSI award training and creation of new awards
Connaught, Trudeau, Governor Generals' Gold Medal, CGS UMI, CGS, UMI
SGS Restricted Awards

Awards Officer, Provincial

OGS, QEII-GSST (formerly OGSST)
Ontario Trillium Scholarship
Avie Bennett
CIHR Masters, Vanier, Foreign Study Supplements

Financial Counselor

Emergency Grant
Emergency Loan
Accessibility Grant
Doctoral Completion Award
Financial Counseling and payment plans

Administrative Assistant

Opportunities Database
Website updates
Delta Kappa Gamma
Administrative support to Director of Student Services

Student Services Officer Div 1 - Humanities

Admissions & Registration (Standard & Non-standard Inquiries)
Program Checks, Graduation
SGS Policy & Procedures
Website Content Manager, Student Services (including forms)
Student Services Audit & Report
Student Exchanges

Student Services Assistant Div 1 - Humanities

General inquiries Student Records (ROSI)
Financial Aid Distribution (OSAP)
Student-related Activities to Graduation

Student Services Officer Div 2 - Social Sciences

Admissions & Registration (Standard & Non-standard Inquiries)
Program Checks, Graduation
SGS Policy and Procedures
A & P Committee & Report
Calendar Changes
Brown Bag Lunch Series

Student Services Assistant Div 2 - Social Sciences

General inquiries Student Records (ROSI)
Financial Aid Distribution (OSAP)
Student-related Activities to Graduation
Mobility Agreements (OVGS, CUGTA)

Student Services Officer Div 3 - Physical Sciences

Admissions & Registration (Standard & Non-standard Inquiries)
Program Checks Graduation
SGS Policy and Procedures
Communication and Outreach

Student Services Assistant Div 3 - Physical Sciences

General Inquiries
Student Records (ROSI)
Financial Aid Distribution (OSAP)
Student-related Activities to Graduation
Admission Support

Student Services Officer Div 4 - Life Sciences

Admissions & Registration (Standard & Non-standard Inquiries)
Program Checks, Graduation
SGS Policy and Procedures
Registration Information for New Students Booklet
ROSI Manual

Student Services Assistant Div 4 - Life Sciences

General Inquiries
Student Records (ROSI)
Financial Aid Distribution
Student-related Activities to Graduation

Student Services Assistant Div 4 - Life Sciences

General Inquiries
Student Records (ROSI)
Financial Aid Distribution (OSAP)
Student-related Activities to Graduation
PhD Office Support

Grad Room Programming Coordinator

Grad Room Events & Coordination
Graduate Professional Skills Program (GPS)

Recruitment & Admissions Officer

Student Recruitment Admissions Inquiries
International Credential Assessment

Postdoctoral Administrative Officer

Postdoctoral Administration
Postdoctoral Fellows Database Reporting
Parchments

Doctoral Exams Assistant

Coordination of Doctoral Exams, Doctoral Thesis Submission Room Bookings

Student Services Administrative Assistant

Convocation
Masters Thesis Submission
Doctoral Exams support

Graduate Education Research Officer

Graduate and undergraduate data for cyclical UTQAP reviews (degree programs, units, collaborative programs) – in collaboration with the Vice-Provost, Academic Programs
Graduate education research and surveys – e.g., Canadian Graduate and Professional Student Survey (CGPSS)
Data analysis and reporting for decanal and other staff (at SGS and across UT), and external data exchange groups (e.g., U15)

Student & Administrative Systems Support Representative

User support for ROSI, online admissions applications and other SGS databases
Standard report production
Download & report training

Director, English Language & Writing Support

Oversees the design and delivery of ELWS curricula
Hires and mentors instructors
Teaches ELWS courses and workshops
Serves as ELWS’s liaison with faculty

Lecturer, English Language & Writing Support

Teaches ELWS courses and workshops
Counsels students on course and workshop selection
Fields requests for information on ELWS’ operations and curricula

Administrative Assistant, English Language & Writing Support

General inquiries: ELWS, course registration, workshops, and writing centre appointments
Assists students with course registration and writing centre sign-up
Maintains statistics regarding patterns of usage in ELWS
Maintains the ELWS website

Director, Quality Assurance & Governance

Consultation: new graduate program development, change and closure
Advising: Code of Behaviour on Academic Matters & Code of Student Conduct
Secretary to Graduate Education Council (GEC)
Secretary to CoDD and CGD

Governance & Policy Coordinator

Advisor for governance proposals
Assistant Secretary to Graduate Education Council (GEC)
Administrative contact for: SGS Council of Graduate Deans (CGD) meetings
SGS governance and policy website content editor
Secretary to Graduate Academic Appeals Board (GAAB) and advising on academic appeals for students and units

Governance & Policy Officer

User support for the Graduate Curriculum Tracker (GCT)
Review and provide feedback on Minor Modification proposals
Administrative contact for: SGS Committee of Deans and Directors (CoDD) meetings
Code of Academic Behaviour case and file coordination
Coordinate collaborative program review
Coordinate GEC election