9.4 Submission of Theses
One electronic copy of the final approved version of the defended thesis (master’s or doctoral) must be submitted to SGS through T-Space (https://tspace.library.utoronto.ca), the digital research repository for the University of Toronto community. All theses will be submitted to the national thesis program at Library and Archives Canada, and theses will be made publicly available on the Theses Canada Portal. This program makes theses available to ProQuest, which in turn makes theses available for purchase on its ProQuest Dissertations & Theses Database and includes the catalogue records in its bibliographic services. It is the intention of the University of Toronto that there will be no restriction on the distribution and publication of theses. However, in exceptional cases, the author, in consultation with the thesis supervisor and with the approval of the chair of the graduate unit, shall have the right to postpone distribution and publication for a period of up to two years from the date of acceptance of the thesis. In exceptional circumstances and on written petition to the Dean of the School of Graduate Studies the period might be extended, but in no case for more than five years from the date of acceptance of the thesis, unless approved by the Graduate Education Council.
Following electronic submission of the thesis, a signed hard copy of the Library and Archives Canada Theses Non-exclusive License form (available online at www.collectionscanada.gc.ca/thesescanada), along with any necessary copyright permissions, must also be submitted to SGS. Candidates will be charged a fee for the processing and indexing of the thesis.
Specific formatting guidelines must be followed so that theses conform to the requirements of SGS and for the publication of the thesis. Theses that do not conform to these formatting guidelines will not be accepted. For more information about required fees, forms, copyright, thesis formatting, and other related matters, visit the Information for Students’ section of the SGS website: www.sgs.utoronto.ca/informationfor/students/finup/producingthesis.htm.
9.4.1 Doctoral Thesis
Prior to the final oral examination, required copies of the doctoral thesis must be submitted by the candidate to the graduate unit. The candidate should consult the graduate coordinator regarding requirements and deadlines for submission of material. The graduate unit is responsible for ensuring that one copy of the thesis is brought to the final oral examination.
Following successful completion of the final oral examination, an electronic copy of the final approved version of the thesis and the required form(s) must be submitted to SGS. Confirmation in writing that any corrections or modifications deemed necessary after the defence must also be received by SGS (see General Regulations section 9.3 Doctoral Final Oral Examination). Thesis submission represents the request for graduation. A bound printed copy of the doctoral thesis in its final form may be required by the candidate’s graduate unit. Candidates should consult their unit to determine the format, number, and distribution of such copies.
9.4.2 Master’s Thesis
Students should consult their graduate unit for additional local format requirements, submission deadlines and procedures concerning master’s theses. An electronic copy of the thesis must be submitted to the School of Graduate Studies only after the thesis has been successfully defended and any final corrections have been made. The School of Graduate Studies also requires a copy of the letter from the student’s supervisor confirming completion of any required corrections. Students may also be required to submit a bound copy or copies of the thesis to the relevant graduate unit.