How are award payments made?
Most Government-Funded award payments such as SSHRC, NSERC, CIHR Masters, OGS, and other External and SGS Internal awards are administered by SGS. These awards are issued to students through
ACORN/ROSI by instalment. Smaller awards (e.g. $5,000 or less) are often issued in one instalment, while larger awards are normally set to pay out in three equal instalments at the start of each academic session.
University of Toronto Fellowship (UTF) payments are processed by your Faculty and/or graduate unit and, as such, each may have their own method of disbursing the funds, including the value and timing of each instalment paid through ACORN/ROSI. Students holding teaching or research assistantships are considered to be employees; accordingly, these funds must be processed through HRIS (Human Resources Information System) on a monthly basis. Please check with the graduate administrator at your unit to determine whether your award is being managed by SGS or your graduate unit, and direct any inquiries or requests accordingly.
When are award payments made?
SGS-administered award payments are processed through ACORN/ROSI at the beginning of each session: September, January, and May. Fall award payments (for both internal and external awards) are refunded directly to you. Fees are not deducted from your Fall instalment unless you have arrears. Winter and Summer award instalments are posted to your fees account and automatically put towards tuition and/or any outstanding charges. Any remaining funds will be refunded to you. You may check the balance on your fees account on
Please note that this payment schedule means you may not receive any award funds at the start of the Winter or Summer session if you have fees owing at the time. So we encourage you to budget accordingly.
What is the form of payment?
We strongly recommend that you set up direct deposit by logging into your
ACORN/ROSI account and adding your banking information. Direct deposit will ensure that you receive your payment(s) quickly. As well, cheques may be lost and need to be cancelled and replaced, which will result in a further delay of your payment.
How to set up direct deposit
To set up direct deposit on your ACORN/ROSI account, follow the steps shown in the
Direct Deposit in SWS demo video.
I have a credit balance; what should I do?
Update your banking information on
ACORN/ROSI under the Personal Information tab (see demo video:
Direct Deposit in SWS)
Update your local "mailing" address on ACORN/ROSI (in addition to your "permanent" mailing address)
Ensure the termination dates for both your banking information and mailing address will remain active for at least one month from the effective date
Contact Student Accounts at
firstname.lastname@example.org to request a refund of a credit balance.
University of Toronto Fellowships (UTFs)
UTFs provide financial support for graduate students with excellent academic standing. Normally, the award will be cancelled or reduced for those receiving other major scholarships. Alternatively, these students may receive a "top-up award". The value of this award is determined by your department.
Students do not need to apply for UTFs since they are automatically considered for the Fellowship provided they apply for admission to the graduate unit before its deadline, and meet any other requirements imposed by the unit. Please note that some departments make the granting of a UTF contingent on your applying for external awards. Contact your graduate unit for more details regarding UTFs.
Students who receive departmental funding or major awards are still responsible for the payment of their fees. The department does not make tuition payments on behalf of the student.
CGS - Master's
2016-2017 CGS-M Recipients (SSHRC, NSERC, and CIHR) Activation Instructions
To arrange for payment of a CGS M Award, complete the top portion (Section 1) of the
SGS Award Payment Activation Form and forward it to your graduate unit (department) where you intend to take up the award.
The graduate unit will complete and sign the bottom portion (Section 2) of the form, then scan and submit the form to the Graduate Awards Office at the School of Graduate Studies for processing. Please submit the completed form at least six to eight weeks before you expect to receive your first instalment. For those starting their award in May, rest assured that even if your form is received in May or later, your award will be retroactively paid with a May 1st start date.
If your research proposal has changed since your application, please submit an updated research proposal to
email@example.com to ensure that your project still falls within the awarding agency's research mandate and that you are still eligible to hold the award.
Please read the Award Holders Terms and Condition documents as indicated on your CGS M Offer of Award letter. For other information, the
CGS M Award Holders Guide can be found on the
CGS M website.
For more information about
managing your award at U of T (e.g., frequency of payments, and setting up direct deposit), please refer to the section at the top of this page or contact the
Graduate Awards Office.
Successful doctoral award applicants who indicated U of T as their institution paid will activate their award through the office of
Research and Innovation. Those who need a confirmation of registration letter to send to CIHR should contact
NSERC Doctoral (PGS D & CGS D)
Activating Your NSERC IPS Award
Upon approval by NSERC, the NSERC portion of the award is set up automatically. No additional payment activation form is required.
To renew payment in subsequent years, the first progress report must be received at NSERC one year after the start date of the award. For holders of three-year awards or of part-time awards, subsequent progress reports are due to NSERC every year on the anniversary date of the award.
It is your responsibility as a student to provide a
progress report to the Graduate Awards Office one month before the anniversary date of the award so that it can be reviewed and submitted to NSERC.
Payment of further instalments of the scholarship is contingent upon the progress report proving satisfactory to NSERC.
Accepting a SSHRC Doctoral Award
You must notify SSHRC within four weeks of the date on the Notice of Award of your decision to accept or refuse the award.
To accept the award, you must send SSHRC an email to
firstname.lastname@example.org or a fax to 613-943-1329, specifying the start date of your award, the university at which you will hold the award, and department of tenure. Please copy your proposed graduate department on this correspondence.
SSHRC will cancel any award not accepted within four weeks of the date on the Notice of Award. Notification by telephone is not acceptable.
Award Start Date
Award holders must commence the award effective of the date indicated by SSHRC on the Notice of Award.
Students who are currently registered in the degree program for which the award has been granted, should start the award at the earliest possible start date, i.e., May or September (please contact your graduate department for advice as a May start date may impact any current departmental funding for the same period). Students not currently registered, should start the award upon first registration into the program (September or January).
Please consult SSHRC directly by email at
email@example.com to request and receive approval for any change to your start date, as any unapproved change may affect your eligibility for the award, the award value or duration.
Payment Activation at U of T
To arrange for payment of a SSHRC award, theRequest for Instalment and Reinstatement of Award Form must be completed and submitted to
firstname.lastname@example.org, copying the Graduate Awards Office at
email@example.com at least one month before the start of the award. If you have requested and received approval from SSHRC for a change in start date, please also include a copy of SSHRC's approval to the Graduate Awards Office.
See "When are award payments made?" section above for payment timelines.
Annual Progress Reports (to Initiate the Subsequent Year(s) of Funding)
Doctoral award holders with multi-year awards must renew their award annually by completing the
Annual Progress Report for NSERC/SSHRC Award Holders form. This completed form is due to your graduate administrator at least one month before the annual start date of your award; i.e., August for September starts, April for May starts, and December for January starts.
Ontario Graduate Scholarship (OGS)
If you have been awarded an OGS, the following outlines the necessary steps required to activate your OGS award payments:
Step 1: Respond to your graduate unit's email indicating initial acceptance of the award.
Step 2: Once a final eligibility check is completed by SGS and Enrolment Services Office, you will receive in early-July an official award letter from SGS.
Step 3: Read the terms and conditions and return the completed SGS Award Payment Activation Form to your graduate unit in order to accept and activate payment of your award.
If you're not sure who your graduate unit (department) contact person is, feel free to
browse the directory. Students starting their award in May should submit their OGS Agreement Form as soon as possible. Students starting their award in September should submit their form by August 1.
Please allow six to eight weeks for payment processing.
See "When are award payments made?" above for payment timelines.
SGS Research Travel Grant
Activating Your Award
Please email the completed
payment activation form and all supporting documentation to
firstname.lastname@example.org. Payments will be issued to students via ACORN/ROSI within two weeks of receiving all required documentation.
You are required to submit a one-page report at the end of the research period detailing the travel undertaken and the work completed. Please send your completed report by email within 30 days of your return to
SGS Conference Grant
All applicants will be notified of their result in July. Awards will be paid to students in one instalment in September after students have registered. A separate payment activation form is not required.