Managing Your Award

​Award Instalments--SGS Payment Policy

How are award payments made?

Most Government-Funded award payments such as SSHRC, NSERC, CIHR Masters, OGS, and other External and SGS Internal awards are administered by SGS. These awards are issued to students through ACORN/ROSI by instalment. Smaller awards (e.g. $5,000 or less) are often issued in one instalment, while larger awards are normally set to pay out in three equal instalments at the start of each academic session.

University of Toronto Fellowship (UTF) payments are processed by your Faculty and/or graduate unit and, as such, each may have their own method of disbursing the funds, including the value and timing of each instalment paid through ACORN/ROSI. Students holding teaching or research assistantships are considered to be employees; accordingly, these funds must be processed through HRIS (Human Resources Information System) on a monthly basis. Please check with the graduate administrator at your unit to determine whether your award is being managed by SGS or your graduate unit, and direct any inquiries or requests accordingly.

When are award payments made?

SGS-administered award payments are processed through ACORN/ROSI at the beginning of each session: September, January, and May. Fall award payments (for both internal and external awards) are refunded directly to you. Fees are not deducted from your Fall instalment unless you have arrears. Winter and Summer award instalments are posted to your fees account and automatically put towards tuition and/or any outstanding charges. Any remaining funds will be refunded to you. You may check the balance on your fees account on ACORN/ROSI.

Please note that this payment schedule means you may not receive any award funds at the start of the Winter or Summer session if you have fees owing at the time. So we encourage you to budget accordingly.

What is the form of payment?

We strongly recommend that you set up direct deposit by logging into your ACORN/ROSI account and adding your banking information. Direct deposit will ensure that you receive your payment(s) quickly. As well, cheques may be lost and need to be cancelled and replaced, which will result in a further delay of your payment.

How to set up direct deposit

To set up direct deposit on your ACORN/ROSI account, follow the steps shown in the ACORN How-to guide, look under "Finances".

I have a credit balance; what should I do?

  • Update your banking information on ACORN/ROSI under the Finances tab (ACORN How-to guide, look under "Finances")

  • Update your "mailing" address on ACORN/ROSI (in addition to your "permanent" mailing address) in the Profiles & Settings section, under the Address tab

  • Ensure the "Valid Until" dates for both your banking information and mailing address will remain active for at least one month from the "Valid From" date. Ideally, have your banking information valid until 2699 if you do not see any changes in the foreseeable future

  • Contact Student Accounts at info.studentaccount@utoronto.ca to request a refund of a credit balance.

University of Toronto Fellowships (UTFs)

UTFs provide financial support for graduate students with excellent academic standing. Normally, the award will be cancelled or reduced for those receiving other major scholarships. Alternatively, these students may receive a "top-up award". The value of this award is determined by your department.

Students do not need to apply for UTFs since they are automatically considered for the Fellowship provided they apply for admission to the graduate unit before its deadline, and meet any other requirements imposed by the unit. Please note that some departments make the granting of a UTF contingent on your applying for external awards. Contact your graduate unit for more details regarding UTFs.

Accepting & Managing Your Award

Students who receive departmental funding or major awards are still responsible for the payment of their fees. The department does not make tuition payments on behalf of the student.

CGS - Master's

2017-2018 CGS-M Recipients (SSHRC, NSERC, and CIHR) Activation Instructions​

To arrange for payment of a CGS M Award, complete the top portion (Section 1) of the SGS Award P​ayment Activation Form and forward it to your graduate unit (department) where you intend to take up the award.

The graduate unit will complete and sign the bottom portion (Section 2) of the form, then scan and submit the form to the SGS Graduate Awards Office at graduate.awards@utoronto.ca for processing. Please submit the completed form at least six to eight weeks before you expect to receive your first instalment. For those starting their award in May, rest assured that even if your form is received in May or later, your award will be retroactively paid with a May 1st start date.

If your research proposal has changed since your application, please submit an updated research proposal to graduate.awards@utoronto.ca to ensure that your project still falls within the awarding agency's research mandate and that you are still eligible to hold the award.

Please read the Award Holders Terms and Condition documents as indicated on your CGS M Offer of Award letter. For other information, the CGS M Award Holders Guide can be found on the CGS M website.

For more information about managing your award at U of T (e.g., frequency of payments, and setting up direct deposit), please refer to the section at the top of this page or contact the Graduate Awards Office.

CIHR Doctoral

Successful doctoral award applicants who indicated U of T as their institution paid will activate their award through the office of Research and Innovation. Those who need a confirmation of registration letter to send to CIHR should contact graduate.awards@utoronto.ca.

NSERC Doctoral (PGS D & CGS D)

Accepting and Activating your doctoral award

Please follow the acceptance and payment activation procedures as outlined in the NEW Tri-Agency Research Training Award Holder’s Guide.

To arrange for payment of a NSERC award, theRequest for Instalment and Reinstatement of Award Form must be completed and submitted to schol@nserc-crsng.gc.ca, copying the Graduate Awards Office at graduate.awards@utoronto.ca at least one month before the start of the award. Note, the signature from an "Authorized Institutional Official" should be the graduate coordinator/director/administrator from your graduate unit/department. If you have requested and received approval from NSERC for a change in start date, please also include a copy of NSERC's approval to the Graduate Awards Office.

Progress Reports

To renew payment in subsequent years, download the Annual Progress Report for NSERC/SSHRC Award Holders form, complete it with all required signatures, and return it to your graduate administrator at least eight weeks prior to the anniversary of your award start date.

NSERC IPS

Activating Your NSERC IPS Award

Upon approval by NSERC, the NSERC portion of the award is set up automatically. No additional payment activation form is required.

Progress Reports

To renew payment in subsequent years, the first progress report must be received at NSERC one year after the start date of the award. For holders of three-year awards or of part-time awards, subsequent progress reports are due to NSERC every year on the anniversary date of the award.

It is your responsibility as a student to provide a progress report to the Graduate Awards Office one month before the anniversary date of the award so that it can be reviewed and submitted to NSERC.

Payment of further instalments of the scholarship is contingent upon the progress report proving satisfactory to NSERC.

SSHRC Doctoral

Please the acceptance and payment activation procedures as outlined in the NEW Tri-Agency Research Training Award Holder’s Guide.

Accepting a SSHRC Doctoral Award

You must notify SSHRC within four weeks of the date on the Notice of Award of your decision to accept or refuse the award.

To accept the award, you must send SSHRC an email to fellowships@sshrc-crsh.gc.ca, specifying the start date of your award, the university at which you will hold the award, and department of tenure. Please copy your proposed graduate department on this correspondence.

SSHRC will cancel any award not accepted within four weeks of the date on the Notice of Award. Notification by telephone is not acceptable.

Award Start Date

Award holders must commence the award effective of the date indicated by SSHRC on the Notice of Award.

Students who are currently registered in the degree program for which the award has been granted, should start the award at the earliest possible start date, i.e., May or September (please contact your graduate department for advice as a May start date may impact any current departmental funding for the same period). Students not currently registered, should start the award upon first registration into the program (September or January).

Please consult SSHRC directly by email at fellowships@sshrc-crsh.gc.ca to request and receive approval for any change to your start date, as any unapproved change may affect your eligibility for the award, the award value or duration.

Payment Activation at U of T

To arrange for payment of a SSHRC award, theRequest for Instalment and Reinstatement of Award Form must be completed and submitted to fellowships@sshrc-crsh.gc.ca, copying the Graduate Awards Office at graduate.awards@utoronto.ca at least one month before the start of the award. Note, the signature from an "Authorized Institutional Official" should be the graduate coordinator/director/administrator from your graduate unit/department.If you have requested and received approval from SSHRC for a change in start date, please also include a copy of SSHRC's approval to the Graduate Awards Office.

See "When are award payments made?" section above for payment timelines.

Annual Progress Reports (to Initiate the Subsequent Year(s) of Funding)

Doctoral award holders with multi-year awards must renew their award annually by completing the Annual Progress Report for NSERC/SSHRC Award Holders form. This completed form is due to your graduate administrator at least one month before the annual start date of your award; i.e., August for September starts, April for May starts, and December for January starts.

Ontario Graduate Scholarship (OGS)

If you have been awarded an OGS, the following outlines the necessary steps required to activate your OGS award payments:

Step 1: Respond to your graduate unit's email indicating initial acceptance of the award.

Step 2: Once a final eligibility check is completed by SGS and Enrolment Services Office, you will receive in early-July an official award letter from SGS.

Step 3: Read the terms and conditions and return the completed SGS Award Payment Activation Form to your graduate unit in order to accept and activate payment of your award.

If you're not sure who your graduate unit (department) contact person is, feel free to browse the directory. Students starting their award in May should submit their SGS Award Payment Activation Form as soon as possible. Students starting their award in September should submit their form by August 1.

Please allow six to eight weeks for payment processing.

See "When are award payments made?" above for payment timelines.

SGS Research Travel Grant

Activating Your Award

Please email the completed payment activation form and all supporting documentation (found on the SGS Research Travel Grant webpage under “Payment Activation”) to travelgrant@utoronto.ca. Payments will be issued to students via ACORN/ROSI within two weeks of receiving all required documentation.

Reporting Requirements

You are required to submit a one-page report at the end of the research period detailing the travel undertaken and the work completed. Please send your completed report by email within 30 days of your return to travelgrant@utoronto.ca.

SGS Conference Grant

Activating Your Award

Please email the completed payment activation form and all supporting documentation (found on the SGS Conference Grant webpage under “Payment Activation”) to conferencegrant@utoronto.ca. Payments will be issued to students via ACORN/ROSI within two-to-three weeks of receiving all required documentation.

University-Wide Awards

All applicants will be notified of their result in July. Awards will be paid to students in one instalment in September after students have registered. A separate payment activation form is not required.

Cancelling Your Award

When should I cancel my award?

Most awards specify that the holder must be registered for an entire term t​o be eligible to receive that session's award instalment. If you are going to be here for less than the entire term, you should contact SGS to find out if you need to return all or a part of the award. You should consult your graduate unit or Faculty for awards distributed by them, as policies vary.

When will an award be cancelled by SGS?

Students who withdraw, transfer to part-time status, complete degree requirements prior to the end of their award, or fail to complete the full session will be required to repay the funds received for the incomplete session. Please contact SGS to receive information regarding your specific award.