Q: Who is eligible to apply for the SGS Research Travel Grant?
A: Applicants to the SGS Research Travel Grant must be: a) a registered, full-time PhD student in Division I or II, and b) requesting funds to support travel directly associated with PhD research.
Q: Are "flexible-time" students eligible for the SGS Research Travel Grant?
A: No, flex-time students are not eligible. Flex-time students are meant to be self-funded.
Q: If I am eligible, am I guaranteed the grant?
A: Eligible applicants are not guaranteed funding. Funding is contingent upon other factors such as the availability of funds, the number of applicants, and the relevance of the travel to the student's PhD research.
Q: I applied and received the SGS Research Travel Grant before; can I apply again?
A: Students are eligible to apply for the SGS Research Travel Grant more than once. However, preference will be given to those who are applying for the first time.
Q: I just started my PhD program; am I eligible to apply for the SGS Research Travel Grant?
A: PhD students are eligible to apply for the SGS Research Travel Grant at any stage of their program. However, preference will be given to those who are in the later stages of their program.
Q: Where can I find the SGS Research Travel Grant application?
A: The application will be available online on February 13, 2017 on the
Travel & Conference Awards web page on the SGS website.
Q: If I have not achieved PhD candidacy, am I eligible to apply?
A: PhD students in Division I or II are eligible to apply for the SGS Research Travel Grant regardless of whether they have achieved PhD candidacy.
Q: What is the deadline to submit my application?
A: Applicants must complete and submit their portion of the form by 4:30 on March 3, 2017. Supervisors are also required to fill in a one-page application approval that is due by midnight on March 10, 2017.
Q: What type of travel is eligible for funding?
A: The Travel Grant is available for PhD students completing research in or outside Canada. Travel must be for purposes necessary to the student's thesis research.
Q: Is travel to conferences or courses/seminars covered by the SGS Research Travel Grant?
A: No, travel to conferences or courses/seminars is not covered under the SGS Research Travel Grant. Students who are seeking funding for conference-related travel should apply for the
SGS Conference Grant.
Q: What level of funding can I expect to receive if my application is successful?
A: The funding provided by the SGS Research Travel Grant is not intended to cover all of the travel expenses associated with each application. The value of the grant will be based on the destination(s), duration, and funds available. The value will be communicated in the offer letter.
Q: Can I use other funding to conduct this travel?
A: Yes. Since this grant provides modest financial support, applicants are expected to seek funding from other sources in order to supplement their travel and related expenses.
Q: If I am offered an SGS Research Travel Grant, how do I collect my award?
A: Successful applicants are required to complete the Payment Activation form, show proof of travel in the form of receipts (e.g., train ticket, airfare, hotel booking), provide confirmation of registration with the Safety Abroad Office, and proof of completion of the Safety Abroad course prior to their travel (unless travelling within Canada). Students must email the Payment Activation form and supporting documentation to
email@example.com. Scanned copies of receipts and registration with the Safety Abroad Office are sufficient. Once the appropriate documentation is received, payment will be issued via ROSI.
Q: Will the SGS Research Travel Grant cover multiple trips within the funding timeframe?
A: The SGS Research Travel Grant does not cover multiple trips. However, a single trip with multiple stops may be eligible.
Q: What if my travel plans change after I complete my application?
A: If travel plans change, students should send an outline of the new dates and/or location along with a brief rationale by email to
firstname.lastname@example.org. For significant changes, the
Change of Dates/Location Request form must be completed and submitted.
Q: Can I receive payment of my award before my departure date?
A: Yes, provided that you submit the necessary documentation including the Payment Activation Form, proof of transportation and accommodations, and Safety Abroad registration and training, as required.
Q: Where can I find the SGS Research Travel Grant Payment Activation Form?
Payment Activation Form can be downloaded here.
Q: When can I travel with the SGS Research Travel Grant?
A: Students who are awarded a 2017-18 SGS Research Travel Grant are required to complete their travel (depart and return) by April 30, 2018. Students who plan to travel after May 1, 2018 should apply for the 2018-19 SGS Research Travel Grant competition.
Q: Is there a minimum or maximum length of time for travel?
A: No, there is no minimum or maximum length of time for travel, provided that it takes place between May 1, 2017 and April 30, 2018.
Q: My travel begins before May 1, 2017. Can I apply for retroactive funding?
A: Some exceptions to travel dates may be made for students who wish to depart in April 2017 and will be returning after May 1, 2017. Please email
email@example.com with your travel date inquiries.
Q: Can I defer my award to next year?
A: No, the award is only valid during the competition timeframe in which it was awarded (May 1st of application year, to April 30th of the following year).
If your revised travel will occur after April 30th of the following year, please cancel your grant and reapply to the following year’s SGS Travel Grant competition.