Fall 2011 Competition: Closed
Fall 2011 Conference Grants not collected by May 14, 2012 will be considered void.


Winter 2012 Competition:  To support conferences taking place between March 1, 2012- September 30, 2012. See application link below.

Online application opens to students -  March 26, 2012
Online application closes to students - April 6, 2012
Online application closes to Supervisors/ Advisors - April 13, 2012

Fall 2012 Competition: To be announced in the summer.
Fall 2012 competition will support conferences taking place between September 1, 2012- March 31, 2013.

Purpose

The SGS Conference Grant is intended to encourage eligible students to actively present their research at a regional, national or international conference or equivalent academic event early in their program.

Eligibility Criteria

To apply applicants must be:

• Doctoral-stream: M.A, MA.Sc., M.Sc., PhD, including flexible-time option PhD; in a professional masters program that can lead to a doctoral degree; in a professional Doctoral program (S.J.D., D.M.A., Ed. D.) 
• Registered full-time at the time of application
  
  Registered full-time at the time of conference attendance
• In good standing as defined by their graduate unit
• An active participant (e.g. speaker, poster presenter, member of a panel or round table) in a conference (or other academic meeting) relevant to their academic program
  
  
  Applicants need not have received confirmation of their participation in the conference at the time of application.
  

Value

The value will be based on the event’s registration-fee (at the student-rate) as well as a pre-determined amount based on the location of the event.

Preference will be given to applicants who are in the early stage of their academic program, have not previously attended a conference during their current program and/or who have not previously received an SGS Conference Grant. The SGS Conference Grant is not intended to be the principal source of funding.  Applicants are expected to seek funding from other sources, and must list other resources that will or may be used to support their conference attendance.

Applying to the SGS Conference Grant

Step 1

The SGS Conference Grant application is only available online.  Applicants should ensure they have access to a printer as we strongly encourage printing a copy of the completed application before pressing the “submit” button. Both the applicant and the Supervisor/ Advisor will be required to enter their UTORid and password in order to access the application.

After logging-in, applicants will be asked for the following information:

• Details of the conference or academic event (title, location, registration-fee at the student- rate, URL)
• Details regarding the presentation of the research (title, etc.) 
• Supervisor/Advisor’s name and correct email address
• Previous conferences in which research has been presented during current degree program
• Potential other sources of funding that may be available to support this conference attendance (which  

will not negatively impact the application)

Applicants will need to complete and submit the online application in one sitting; the application cannot be saved in draft form and will time-out after one (1) hour.  Please close all internet browsers before beginning the online application.

Step 2

After submitting the online application, the Supervisor/Advisor will receive a copy of the completed application by email within 48 hours. The Supervisor/Advisor will be asked to complete and submit their portion of the application by April 13th, 2012 and will be asked to:

• Confirm the applicant is in good academic standing
• Confirm that the conference is appropriate at the current stage of the applicant's program
• Confirm the information regarding available monetary support for the event

Notification of Results

Successful and unsuccessful applicants will receive email-notification regarding the results of their application. The details of the grant, including the amount of funding, will be included in the email to successful applicants.

Payment

In order to receive the payment after the conference has occurred, successful applicants will be required to submit all of the following documentation within 1 email to conferencegrant@sgs.utoronto.ca:

• Proof of conference registration payment (e.g. conference invoice)
• Proof of conference attendance and active involvement (e.g. conference programme listing the applicant’s name or Certificate of Attendance received from conference organizer confirming active involvement)