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Registration & Enrolment


NOTE: All dates on this page pertain to the 2011-2012 Academic Year

Registration is the active association with a program of study through the payment or deferral of tuition fees. Enrolment is when you are signed up for a course.

Registration

Enrolment

Registration

Registration Eligibility

Every effort is made by the School of Graduate Studies (SGS) to ensure that registration material is only sent to students who are eligible to register. However, receiving it does not override any other notification you received about your academic status and eligibility.

You cannot register if you are a:

  • New Student who has not contacted your home graduate unit to clear the outstanding conditions indicated on your Offer of Admission letter
  • Continuing Student who has reached the time limit for your degree program
  • Student with outstanding U of T tuition fees

You are considered registered as soon as you have paid tuition and incidental fees or have an approved request to Register without Payment.

Late Registration

If you register after the final date to register, you will be required to show proof of payment and register at SGS. A late registration fee of $44 plus $5 per additional day to a maximum of $94 will be charged. The following are the final dates for registration for students starting in the Fall, Winter or Summer sessions of 2011-12:

  • Fall Starters – September 16, 2011
  • Winter Starters – January 13, 2012
  • Summer Starters – May 4, 2012

Registration must be completed by the final date for registration in order that you do not lose credit for full-time attendance for income-tax purposes by Revenue Canada (T2202A).

After the final date for registration, enrolment in and access to courses by the Student Web Service (ROSI) will be cancelled for students who are not registered.

Simultaneous Registration

Simultaneous registration in two full-time programs is not permitted.

With the consent of both graduate units concerned, or of the graduate unit and another faculty or school, and written notification to SGS, simultaneous registration in a full-time program and a part-time program may be permitted. Two part-time registrations in different programs may also be permitted. Students are responsible for the fees charged for both programs.

Dual Registration

If you are a master’s student at the University of Toronto who has a minimal amount of work outstanding for your master’s degree and has been offered admission to a doctoral program, you may be permitted to register dually in both the master’s and doctoral programs for one session (fall session or winter session). Please consult your graduate unit for further details.

A dual registrant will be engaged in full-time doctoral studies and will be registered full-time in the doctoral and part-time in the master’s program. Only fees for the doctoral program will be charged.

You must be recommended for the award of the master’s degree by January 27, 2012 if you are a fall session dual registrant, or April 20, 2012 if you are a winter session dual registrant. Otherwise your doctoral registration will be cancelled and your fee payment will be applied to your master’s registration.

Concurrent Registration

Available at the master’s degree level only.

Available only in degree programs with approved partner degree programs at the University of Toronto. If you have been accepted into each partner degree program separately, you may enrol in the concurrent program option in each degree program, subject to the approval of both programs.

Combined Program Registration

There are a number of combined programs involving two existing degree programs in different disciplines. The combination may be made up of two graduate programs or a graduate and an undergraduate program. In most cases, the combination involves at least one professionally oriented program. If you are interested in a combined program, you must apply to and be admitted separately by two corresponding units or faculties within the University, meeting all admission requirements for each. Students enrolled in combined programs must complete the requirements for both programs in order to graduate from either program.

For information on fees for combined programs, visit the Graduate Fees section of the SGS website.

Non-Degree Special Students

Non-degree special students are individuals who elect to take coursework and are not registered in a program of study which leads to a degree. Non-degree special students must submit an application for admission for each academic year of study. Applicants accepted as a full-time non-degree special student must have completed an appropriate bachelor’s degree with good academic standing (mid B), from a recognized university. Applicants accepted as a part-time non-degree special student must hold an appropriate bachelor’s degree, or its equivalent, from a recognized university.

For information on fees for non-degree special students, visit the Graduate Fees section of the SGS website.

UTM (Mississauga)/UTSC (Scarborough) Campus Affiliation

You may apply for affiliation with the UTM or UTSC campus if you meet specific criteria. If you are a UTM or UTSC campus student, you are eligible for UTM or UTSC non-academic incidental fees. Retroactive rebates are not allowed. The UTM/UTSC campus affiliation form is available on the SGS website.

Deadlines for requesting UTM or UTSC campus affiliation rebates are the same as the registration deadline at the beginning of each term.

Please note that if your degree program is offered at UTM or UTSC then you are automatically affiliated with UTM or UTSC.

Enrolment

Course Enrolment

The deadlines to enrol in graduate courses are

September 26, 2011 for full-year and September session courses;

January 23, 2012 for January session courses;

May 11, 2012 for May-June session courses and May-August session courses; and

June 22, 2012 for July-August session courses.

Most graduate units permit students to use Student Web Service (ROSI) to enrol in courses within required deadlines. Other graduate units require students to fill out an enrolment form listing their courses. For detailed information and instructions consult your graduate unit.

Please visit the appropriate graduate unit website for course offerings and details. It is your responsibility to ensure that course enrolment is accurate on Student Web Service (ROSI).

Changes to your program of study should be made in consultation with your graduate unit. Prior to deadlines, some graduate units allow students make course changes using the Student Web Service (ROSI). It is your responsibility to adhere to deadlines for dropping and adding courses and to ensure that your program of study is complete and up-to-date.

Enrolment Status - Full-time/Part-time/Flexible-time

Full-time Status

Doctoral students are required to register annually on a full-time basis until all degree requirements have been completed. Students registered in the flexible-time doctoral programs are required to register full-time for the first four years; thereafter, they may register part-time. Please consult your graduate unit for further details.

Master’s students in most research programs are required to register annually on a full-time basis until all degree requirements have been completed.

Full-time master’s students in programs with approved part-time option may be permitted to switch to part-time status within the minimum period of registration. Consult your graduate unit for details.

A switch from full-time to part-time status is not allowed once the minimum period of registration for a program has been completed.

Changes to full-time/part-time status cannot be made retroactively.

Part-time Status

Part-time students who are studying in an approved part-time master's program continue to pay a part-time fee until the degree requirements are satisfied.

Part-time master’s students in research programs must maintain continuous registration.

Part-time master’s students who have only paid fees for one academic session in the previous year are required to pay summer fees.

Changes to full-time/part-time status cannot be made retroactively.

Flexible-time Status

Flexible-time programs are offered in units where there is sufficient demand by practicing professionals for design and delivery of doctoral programs that, except for short specified periods of time, permit continued employment in areas related to the fields of research.

Doctoral students who are in a program which has an approved flexible-time doctoral degree may choose this option.

Students in flexible-time program will normally register full-time during the first 4 years and part-time during subsequent years of the program. Students are required to be registered for every successive session, including summers, following their first session of registration unless granted a leave of absence.

The time limit, between 6 to 8 years, will be specified by the regulations of the graduate unit. Extensions are permitted under the existing policy; students granted an extension may register full-time or part-time.

Transfers between the full-time doctoral program and the flexible-time doctoral program will not be permitted.

Collaborative Programs

Collaborative programs emerge from cooperation between two or more graduate units, thereby providing students with a broader base from which to explore interdisciplinary areas of study and research.

Students must be admitted to, and enrol in, one of the collaborating graduate units and must fulfill all the requirements for the degree in the home unit and any additional requirements of the collaborative program. Each collaborative program is designed to allow a focus in the area of specialty. On successful completion of the program, the student receives a transcript notation.

Undergraduate Courses

Undergraduate courses have limited enrolment. If you plan to take an undergraduate course, you must obtain permission from your graduate unit and the relevant undergraduate department.

Please be aware that the graduate grading scale applies to undergraduate courses and any other non-graduate courses for graduate students. Any grade below 70% will be converted to FZ (failure). The course add/drop, cancel and late withdrawal procedures and deadlines are those of the undergraduate division.

If you are unable to write an undergraduate examination on the scheduled date, you must request to defer your exam. The authority to grant a request for an undergraduate deferred examination is with your home graduate unit, not the instructor of the undergraduate course. The Request for Undergraduate Deferred Examination form must be submitted to your home unit. Once approved by your home unit, you must pay the undergraduate deferred examination fee of $70.00 immediately. The payment is submitted to the Office of the Faculty Registrar, Faculty of Arts & Science, through the methods described on their website. Following payment, the Deferred Examinations Assistant at the Faculty of Arts and Science will provide further details

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