Best Practices for Graduate Units
Through the 2018 Collective Agreement
with CUPE 3902, Unit 1, the University agreed that every student in the
funded cohort who is a bargaining unit employee will receive a funding letter
from their graduate unit annually. Graduate students must receive this letter between
August 15th and September 30th of each academic year. If a student in
the funded cohort becomes a bargaining unit employee after September 30th of
that academic year, the graduate unit will provide a funding letter no later
than 30 calendar days after the start of their appointment.
For details on the information that the University has committed to providing in each funding letter, please see the decanal memo "Funding Transparency and Principles" (May 29, 2018).
While the commitment in the Collective Agreement only
applies to members of the CUPE 3902, Unit 1, the School of Graduate Studies
nevertheless encourages graduate units to provide the same funding information
to all of their graduate students who are in the funded cohort through an
annual funding letter. To further improve funding transparency, we recommend
that graduate units also inform students about their funding policies so that
students understand the terms and conditions under which their funding is
In addition to providing funding transparency, SGS encourages units to:
Provide consistent pay: Strive to make funding payments consistent so that students receive similar payments on a month-to-month basis, net of tuition.
Consider institutional tuition funding deadlines: Align tuition funding payments to students with University tuition payment due dates so that students have the money funds available to pay their tuition in a timely, stress-free manner.