You are required to remain in “good standing” in your graduate program and
to make “satisfactory progress” toward the completion of your degree
You are in good standing when you maintain the requirement of minimum grade
performance in course work and successfully complete written and oral
examinations, among other degree requirements.
Satisfactory progress refers to the speed and timeliness of progression
through degree requirements such as course work, examinations and
Your progress is reviewed annually by your supervisory committee. As a
doctoral student, you are required to meet with your supervisory committee once
a year, or more often if required by the committee. Your committee will assess
your progress in the program and provide advice on future work. The committee
provides you with a report detailing its observations and a copy will also be
placed in your student file; if you wish, you can respond to the committee's
report and attach a response.
For detailed information on the Good Academic Standing and Satisfactory
Academic Progress policy, see the SGS Calendar and also consult
with your graduate unit regarding the specific timelines of progression through
Your eligibility for funding and registration in the program may be
affected if you do not remain in good standing or if you do not make
satisfactory progress, so it is important to meet with your advisor/supervisor
regularly and ask for feedback on your progress and the level and quality of
All doctoral students are subject to the requirements for good academic
standing, including candidacy. To achieve candidacy, you must complete all
requirements for the degree exclusive of thesis research and courses such as
ongoing research seminars that run continuously through the program. You must
also have an approved thesis topic, supervisor and supervisory committee. Upon
achieving candidacy, completion is noted on your transcript.
Candidacy is achieved as noted below:
Program Candidacy Achieved
program End of 3rd year
five-year program (direct-entry) End of 4th
Flexible-time PhD program
option End of 4th year
Professional doctoral program, full-time End of
Professional doctoral program,
part-time Within four years of initial
Students who do not achieve candidacy by these deadlines will be denied
further registration in their program and will have their eligibility
If you need an extension, complete the Extension to Achieve Candidacy form and submit it to your graduate unit for review along with a
letter explaining the cause(s) for the delay and evidence that the remaining
candidacy requirements will be completed within the period of the extension
Program Length & Time Limit
Every academic program at SGS has a defined program length and time limit. You can find both the program length and time limit for your program listed in your Graduate Calendar program entry. You can also consult with your graduate administrator who will know the specific program length and time limit of your degree program.
Program length refers to the period of time (in sessions and/or academic years) for an academically well-prepared student to complete their program requirements. If you finish your degree program prior to the end of your program length, you are required to pay a minimum degree fee.
All graduate program requirements must be completed within a specific period of time. The time limit for a degree is the maximum number of years permitted for the completion of the program. If you do not complete your degree program within the time limit, you will not be permitted further registration without an approved program extension. The time limit of a degree program will be extended by the duration of any approved leave of absence.