Joint Educational Placement
Meet Our JEP Students:
What is a Joint Educational Placement?
A Joint Educational Placement (JEP) is an opportunity for individual students to pursue their doctoral degree program under the joint supervision of faculty from U of T and a collaborating Canadian or international university.
It requires two main ingredients:
- an existing or emerging collaboration between a supervisor at the University of Toronto and a faculty member at another institution and
- a full-time doctoral student whose research interests are shared with the two supervisors.
If successful, the student will be awarded a single doctoral degree from the lead institution. Where U of T is the lead institution, the transcript and parchment will state that the degree has been “Awarded as a single degree under a Joint Placement arrangement with (the other institution).” Verify with the other institution whether a separate transcript and parchment will be issued. Where U of T is the collaborator institution, only a transcript with the same note will be issued.
International Doctoral Clusters (IDCs)
A new initiative at the University of Toronto, International Doctoral Clusters (IDCs) enable 6 to 12 supervisors from the University of Toronto and a leading international institution to form co-supervisory relationships with doctoral students whose progress is then managed under individual Joint Educational Placement Agreements that are linked by an institutional Memorandum of Understanding. IDCs aim to strengthen relationships with top global institutions, attract the best international talent, and produce a new generation of researchers whose insights are profoundly enriched by this unique opportunity.
To establish an IDC, co-supervisors are invited to present an academic rationale to identify areas of complementary research strength and confirm their commitment to be active participants in the alliance. A five-year plan outlining funding commitments from each institution and identifying areas in need of additional financial support must accompany the rationale, along with an implementation plan. Beginning in the 2017-18 academic year, proposals for IDCs will be accepted four times annually: February 1, May 1, September 1, and December 1.
The following proposal document contains detailed instructions.
Building Global Research Alliances: U of T and the World
Many colleagues at U of T engage in productive and impactful international collaborations. Many of these take advantage of philanthropic, foundation, corporate, and government funding, both from Canada-based supporters and from international sources. There may exist opportunities to unite existing partnerships, and develop new ones, with priority top global peers. Uniting these initiatives into Global Research Alliances (GRAs) can include these benefits:
- Align faculty, graduate student, and undergraduate student international mobility opportunities around key priority peer global partners, creating efficiencies in building and facilitating pathways with these priority partners;
- Increase awareness among U of T faculty, alumni, and funding agencies around U of T’s engagement strategy with global peers, and gaining the benefit of reputational list from these high-profile and high-esteem alliances;
- Using these alliances as a basis for recruitment of the best students from around the world, at all levels;
- Utilizing seed support, generating the early successes to fundraise sustained support through government, corporate, foundation, and philanthropic platforms.
A building block of GRAs: The International Doctoral Clusters (IDCs)
An IDC will be driven first and foremost by an academic rationale. In proposing an IDC, a team of co-Principal Investigators (PIs), with support from the co-PIs’ Divisions, will articulate an academic rationale and statement of commitment:
- Academic case. The team will articulate area(s) of complementary research strength. The team will identify which strengths reside at each institution, and why it is imperative that these be united into a single research cluster. The team will discuss how these strengths result in an alliance that is more than the sum of its parts.
- Synergy and critical mass. The team will list and explain the expertise and synergy among co-PIs (preferably 6 to 12 per institution). The team will discuss complementarity among the co-PIs, and indications that the co-PIs are indeed committed to transforming the IDC into an active, co-supervisory collaboration.
- Divisional contributions. The team will describe cash and in-kind financial contributions that PIs, departments, institutes, and Faculty(ies) are committing to the IDC over its first 3 years. For example: Institute, Department, Faculty contributions towards additional travel, accommodations, conference, and workshop fees that are critical to enabling this collaboration to succeed.
- Budget. The co-PIs will build a budget to support the cluster. Typically it will be for a first 3-year period, with the possibility of renewal for an additional 2 years (for a total of 5 years of seed funding) conditioned upon success based on a review led by the Office of the Vice-President, International (VPI). Typical total budgets may reach $100,000 per year annually, with approximately 2/3 of the annual cash contributions coming from PIs, departments, institutions, and Divisions taken together; and the remaining 1/3 coming from VPI and SGS taken together.
- Implementation plan. The case will include a description of the implementation plan for
- How will your Division and the Division at the collaborating institution raise awareness of, and participation, in the IDC?
- How will you utilize the IDC to recruit new/highly qualified doctoral students into the program, benefiting each of the collaborating institutions?
- What are the target numbers for the number of doctoral students participating in the IDC after 5 years?
- IDC model. The PIs will summarize briefly the academic requirements that meet the existing PhD degree program requirements of the U of T and Partner Institution collaborators. This will lay the foundation for a Memorandum of Understanding (MOU) that:
- Establishes the conditions for a Joint Educational Placement for qualified doctoral students, including the duration of the students’ residency at each institution.
- Details the collaboration proposed that should be articulated within a MOU (sharing of labs, beamtime, exchanges for doctoral, master’s, and undergraduate students, co-teaching of graduate courses or short courses, field work, etc.)
- Path to sustainability. The proposal will include key milestones at the 2, 3, 4, and 5-year anniversaries of the IDC, for the submission of grant proposals to national and international funding agencies, corporations, and philanthropic sources, and will show a step-by-path to building a sustained funded partnership that leverages the seed funding requested in the IDC proposal.
Four annual competitions will be adjudicated:
- Proposals received by February 1, May 1, September 1, and December 1;
- Proposals will, typically in 2 to 3 pages, address all 7 topics mentioned above under “A building block of GRAs: The International Doctoral Clusters (IDCs)”;
- Proposals will be adjudicated by an interdisciplinary committee chaired by the Associate Vice-President, International Partnerships;
- Decisions will be communicated within 6 weeks of submission.
Learn More About JEPs
- JEP Agreement (PDF)
- JEP Checklist (PDF)
Professor Gretchen Kerr
Vice-Dean, Programs and Innovation
School of Graduate Studies
65 St. George Street
Manager, Recruitment and Admissions
School of Graduate Studies
63 St. George Street