Ontario Graduate Scholarship

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2017-18 Application Information

The 2017-18 Ontario Graduate Scholarship (OGS) competition at the University of Toronto is now CLOSED. Each graduate unit/department has their own internal deadline for submission—see the 2017-18 list of OGS application deadlines.

OGS Application Instructions​

OGS Application deadlines

Check OGS Application Status​​

Award Overview

Student Deadline to Unit:

Locate your OGS application deadline

Unit Deadline to SGS:

June 1, 2017 (not for students—unit must forward all OGS nominations to SGS by this date)

Value:

$5,000 per session for 2 or 3 consecutive sessions

Level of Study:

Master's or doctoral

Required Legal Status:

Domestic or international (separate competitions)

Results

Mid-July

Click on the headings below for more information.

Purpose

The Ontario Graduate Scholarship (OGS) program encourages excellence in graduate studies at publicly-assisted universities in Ontario. Since 1975, the OGS program has been providing merit-based scholarships to Ontario’s best graduate students in all disciplines of academic study. The scholarship program at U of T is jointly funded by the Province of Ontario and the University of Toronto. The Province allocates OGS awards to universities specifying the number of awards that each may offer to their students annually.

Value & Duration

The value of the OGS is $5,000 per session. Thus, awardees may receive $10,000 for two consecutive sessions or $15,000 for three consecutive sessions. In all instances, the awarding graduate unit will contribute to one-third the cost of the total award received by the students.

Each scholarship is tenable for a minimum of one year (i.e., two consecutive or three academic sessions) up to a maximum of two years (six academic sessions)​. The value and duration of each OGS award will be determined by the awarding graduate unit and detailed in the offer letter.

How to Apply

Applicants must submit an OGS application to their proposed graduate unit using the U of T School of Graduate Studies centralized online OGS application. Each graduate unit will have their own internal submission deadline to which applicants must adhere.

Once completed and submitted online, the entire application will be available to the proposed graduate unit(s) for review and consideration.

Important note for prospective students: Students must submit an OGS application to each institution for which they are seeking admission. OGS awards are no longer transferrable from one university to another.

Important note for visa students: Applicants holding or will be holding a valid student visa by the graduate unit’s OGS visa application deadline (or at the graduate unit's discretion by March 31, 2017 at the latest) are eligible to apply following the same application process and internal deadlines set by their current or proposed graduate unit. Graduate units will select and forward a limited number of applications to the School of Graduate Studies to compete in a centralized adjudication.

Application Requirements (All Components are Online)

OGS application form.

Two academic references (referees will be required to submit online).

Transcripts from all post-secondary institutions (unofficial and student-issued transcripts are permitted; e.g., ROSI screenshots).

Plan of study (maximum 3,950 characters including spaces).

Previous awards/publications/conference/research experience.

Maximum Support

Students are limited in the number of years that they may hold an OGS.

Master's students may receive the scholarship for a maximum of two years. Doctoral students may receive the scholarship for a maximum of four years. Both are subject to a lifetime maximum of six years per student.

In addition, OGS guidelines restrict students to a lifetime maximum of six years of government-funded awards and prohibit students from holding an OGS and another government-funded award concurrently.

Awards under the following programs are included in these restrictions:

  • Ontario Graduate Scholarship Program (OGS)

  • Queen Elizabeth II Graduate Scholarship in Science and Technology(QEIIGSST) (formerly OGSST)

  • Ontario Trillium Scholarships (OTS)

  • Social Sciences and Humanities Research Council of Canada (SSHRC)

  • Natural Sciences and Engineering Research Council (NSERC)

  • Canadian Institute of Health Research (CIHR)

  • Vanier Canada Graduate Scholarships (Vanier CGS).

Indigenous Scholar Award

If an OGS applicant is Indigenous to Canada (A person Indigenous to Canada, as recognized in the Constitution Act, 1982, is a person who identifies with First Nations (Status/Non-Status), Métis, or Inuit cultural and/or ancestral background), they may be considered for one of two (2) OGS awards that the Ministry has allowed the University to provide to Indigenous to Canada students.

Eligibility to Apply​

Applicants must:

  • Be a Canadian citizen, Permanent Resident, or Protected Person under subsection 95(2) of the Immigration and Refugee Protection Act (Canada) by the student deadline as determined by each graduate unit; International students who are studying or plan to study at the University of Toronto under a temporary resident visa (student study permit) are eligible for a set number of OGS awards;

  • Be registered or intend to register in an eligible program on a full-time basis in 2017-18;

    • An eligible program is defined as a full-time program of study of two or three sessions at the University of Toronto leading to a graduate degree. A full-time student is one who is in at least 60% of a full course load (40% for students with a permanent disability) or as defined by their institution.

  • Have not exceeded the lifetime maximum of government-funded support or maximum OGS support available ​for their current level of study (see Maximum Support above); and

  • ​Have achieved at least A- (or equivalent) in each of the last two completed years of study (full-time equivalent); or if the student has competed two years of graduate studies at the time of application, the student must only demonstrate an overall average of at least A- (or equivalent) on all graduate courses completed.

  • Note: If marks used for calculating an applicant's grade point average (GPA) are not available (e.g., courses were graded on a pass-fail basis), then the next most recent available undergraduate or graduate marks should be used to determine eligibility.

The eligibility criteria provided here are the minimum requirements only. Graduate units may impose additional criteria to apply, receive, or hold an OGS. Please inquire with your graduate unit regarding any additional requirements or conditions to those listed here.

Eligibility to Hold an OGS Award

To hold an OGS award, recipients:

  • Must register and remain enrolled as a full-time student at U of T in an eligible program at the graduate unit from which the OGS was awarded.

  • Who withdraw, transfer to part-time status, complete degree requirements prior to the end of their award, or fail to complete the full session will be required to repay the funds received for the incomplete session.

  • ​​Must be in good standing with the Ontario Student Assistance Program (OSAP). Applicants who have defaulted on a Canada or Ontario Student Loan, or have failed to make satisfactory repayment on a loan overpayment, are ineligible to receive the award. Those with an OSAP restriction may still apply for the OGS. However, if awarded, they must have the restriction cleared within 30 days of notification in order to accept and hold the award;

  • ​May accept research assistantships, part-time teaching positions, or other paid employment that does not affect their status as a full-time graduate student and is commensurate with the graduate unit policies. Typically, students holding full-time paid employment are not eligible to receive an OGS from the University of Toronto

  • Cannot hold an OGS award at the same time (or during any session) as a scholarship from SSHRC, NSERC, CIHR, a QEII-GSST, or an OGS from any given year.

The eligibility criteria provided here are the minimum requirements only. Graduate units may impose additional criteria to apply, receive, or hold an OGS. Please inquire with your graduate unit regarding any additional requirements or conditions to those listed here.


Contacts & Resources

If you have questions about this award competition, please contact:

Stacey Kwan
Awards Officer, Provincial
SGS Graduate Awards Office
416-978-2205
ogs@​u​toronto.ca


2017-18​ OGS/QEII-GSST Award Holder's Guide

Definitions

Award holder​ in this guide is defined as an individual who has been awarded an Ontario Graduate Scholarship or a Queen Elizabeth II Graduate Scholarship in Science & Technology at the University of Toronto.

​Award​​ may refer to either the Ontario Graduate Scholarship or the Queen Elizabeth II Graduate Scholarship in Science & Technology

Award Holder'​s Terms & Conditions

​​​Award holders at the University of Toronto must adhere to the following terms and conditions when accepting and holding their award (Note: the criteria provided below are the minimum requirements only, graduate units may impose additional criteria to apply, receive, or hold an OGS or QEII-GSST. Award holders should inquire with their graduate unit regarding any additional requirements or conditions to those listed here): 

  1. Acceptance: Award holders must take up the award for the number of terms stated on the official award offer.

  2. Registration: Award holders must be registered for all sessions for the entirety of the award period, as a full-time student in an eligible program at the U of T graduate unit from which the award was offered. Those who complete early, withdraw, or change their full-time status (e.g., to part-time, special student, qualifying, or make-up) prior to 14-weeks in any session will be ineligible to retain the instalment for that session and will be required to repay the funds received for the incomplete session.

    • Note: For award holders who will be completing their degree requirements prior to the end of their award period, please refer to the “Early Completion” section of the OGS/QEII-GSST Award Holder’s Guide. For more information regarding award periods, please refer to the “Start Date & Payment Schedule” section of the OGS/QEII-GSST Award Holder’s Guide

    • Award holders may be eligible to defer or interrupt the scholarshp. For information regarding deferring or interrupting an award please consult the “Deferral & Leave of Absences” section of the OGS/QEII-GSST Award Holder’s Guide.

  3. Ontario Student Assistance Program (OSAP) Restrictions: Award holders must remain in good standing with OSAP for the entirety of the award period; e.g., not be restricted from receiving OSAP assistance, have defaulted on student loans, or have an overpayment.

  4. Duration of Support: Award holders must not have exceeded the provincial funding (OGS & QEII-GSST) maximum, any two years in a master’s program or any four years of the doctoral program, and a combined lifetime maximum of six years of government-funded student awards. Awards received under the following programs are counted toward this lifetime maximum:

    • Ontario Graduate Scholarship Program (OGS)

    • Queen Elizabeth II Graduate Scholarship in Science and Technology (QEII-GSST) (formerly OGSST)

    • Ontario Trillium Scholarships (OTS)

    • Social Sciences and Humanities Research Council of Canada (SSHRC)

    • Natural Sciences and Engineering Research Council (NSERC)

    • Canadian Institute of Health Research (CIHR)

    • Vanier Canada Graduate Scholarships (Vanier CGS)

  5. Funding from Other Programs: Award holders may not hold the award at the same time (or during any session) as an award from SSHRC, NSERC, CIHR, a QEII-GSST, OGS, or a scholarship that is continuing from a previous year.

  6. Employment: Award holders may accept research assistantships, part-time teaching positions, or other paid employment that does not affect their status as a full-time graduate student and is commensurate with the graduate unit policies. Typically, students holding full-time paid employment are not eligible to receive an OGS from U of T.

  7. Departmental Funding: In some graduate units, eligible students must apply for an OGS, SSHRC, or NSERC in order to qualify for internal funding from their department; award holders should consult their graduate department for its particular funding policies.

Responsibilities

Award Holders must:

  • Accept and activate the payment of their award with the School of Graduate Studies (SGS) by completing, signing, and submitting the SGS Payment Activation Form to their graduate unit. Payment activation is conditional upon the Graduate Awards Office receiving this completed form.

  • Abide by all conditions of eligibility and acceptance which govern this award for its full duration. Students who fail to meet or maintain any condition of the award will forfeit the remainder of its funds and be required to repay any payments that may have been received while they were ineligible.

  • Inform both their department and SGS of any change to their registration status (e.g., withdrawal from the program, leave of absence, transfer to part-time status, change in program of study, or early completion of the program).

  • Maintain accurate and current mailing information on ACORN/ROSI at http://www.rosi.utoronto.ca/​. For information regarding the Payment Schedule of the award (i.e. when and how payments are made), please consult the SGS Payment Policy​.

Acceptance

In order to accept the award, award holders must be registered in the program in which the award holder would like to take up the award. For information on how to register, please consult the Registration & Enrolment section of the SGS website. Major award holders are eligible to register without payment. Visit the “Register without payment” information on the Graduate Fees​ section of the SGS website.

Once the award holder has registered, a SGS Award Payment Activation Form must be submitted. For detailed instructions and access to the online form, please review the SGS Award Payment Activation Instructions​.

Start Date & Payment Schedule

Awar​d Start Date Payment Activation Form Submission Deadline to Department 1st P​ayment 2​nd Payment 3rd Payment

Summer (May)

Two weeks after SGS offer letter

Late July at the earliest

September

January

F​all (September)

August 1

September

January

May

Award Period: The award period is dependent upon the number of sessions awarded and the start date selected. Each session is four (4) months in duration. Accordingly, a 2-session award has an award period of eight months, and a 3-session award has an award period of 12 months. As an example, if an award holder received a 3-session award with a start date of September 1, the award would end August 31 of the following year.

For award holders in their final year of studies and who may be completing their degree requirements prior to the end of the award period (e.g. submitting a thesis between April and July when the award period ends in August), please refer to the “Early Completion” section of the OGS/QEII-GSST Award Holder’s Guide.

Payments are administered by SGS and issued to students through ACORN/ROSI in equal installments at the start of each academic session.

January and May installments are posted to the award holder's student fees account and automatically put towards tuition and/or any outstanding charges. Any remaining funds will be refunded to the award holder. September installments are released in full, unless the award holder has arrears.

Refunded award monies are made in the form of either mailed cheque or direct deposit. We strongly recommend setting up direct deposit by logging into ACORN/ROSI account and adding the required banking information. Direct deposit will ensure that payment(s) are received in a timely manner. For step-by-step instructions on how to set up direct deposit on ACORN, please consult the “Finances” section of the ACORN How-to guide​.

Please review the SGS Award Payment Policy for further information regarding installment payments.

​​​​

Registering Without Payment

For award holders who choose to "Register Without Payment" (i.e. fee deferral) in September, please be informed that winter and spring instalments will first go down to pay off any outstanding fees balance on ACORN/ROSI. Be sure to review and understand the "Register Without Payment" conditions posted on the Student Accounts website before choosing this option.

Award holders currently within the funded cohort may register without payment through ACORN. For step-by-step instructions, please consult the ACORN How-to Video – Finances – Fee Deferral – Grad Student

Award holders who are currently outside of the funded cohort may register without payment due to receiving a major award by completing the Register without Payment on Basis of major Award, Research Stipend, or Teaching Assistantship form. This form can be found on the SGS website Student Forms & Letters​ page in the “Registration, Enrolment, Program Status” section.

Award holders receiving an award installment in the summer session following the September of the current academic year, any fees still on their account on April 30 that can be paid off with their summer session installment will not accrue interest. Any fees remaining will accrue interest.

Deferral & Leaves of Absence

Award holders may deferr or interrupt their awards for University-approved medical, parental, or compassionate leave for a maximum of four sessions. ​Award holders may defer or interrupt their award for a maximum of one session for University-approved (leave of absence) for relevant work experience. Students should consult the Graduate Awards Office for further information if this pertains to them.

For example, an OGS received for the program year 2017-18 could potentially begin in May 2017, and the starting date could be deferred to September 2018. 

Award holders requesting a leave of absence or deferring their award for one or more sessions should contact c​ontact their graduate unit.

Reinstatement of Award

One month prior to returning from a leave of absence, it is the award holder's responsibility to inform the Graduate Awards Office in order to re-instate any remaining terms. If award holders do not inform the Graduate Awards Office of their return, they may experience a delay in receiving the installment for their first session upon their return.

Contact for OGS: ogs@​​utoronto.ca​

Contact for QEII-GSST: staceym.kwan@utoronto.ca

Early Completion​

Award holders must be registered full-time in their program for a minimum of 14 weeks in any session to be eligible to hold the award. If award holders will be completing their degree requirements (e.g. submitting an Electronic Thesis/Dissertation to SGS) prior to the 14-week mark, the instalment will be cancelled and any funds received for that session will need to be repaid in full. Awards cannot be prorated.

For PhD or thesis stream master’s students: If the approved final thesis submission date is before the minimum registration period of 14 weeks into the session, the instalment will be cancelled for that session and the award holder will need to return the full amount of the sessional instalment. It is recommended that award holders keep the minimum registration duration requirement in mind when planning the dates of Final Oral Examinations and the subsequent final thesis submission. Questions regarding the approved thesis submission date can be directed to the Doctoral Office at SGS​.


OGS Admin Access