How to Activate & Maintain Your Award

How do I accept and manage my award?

Please see the individual award pages for award holder information.

Who processes my award?

Most Government-Funded award payments such as SSHRC, NSERC, CIHR Master’s, OGS, QEII-GSST, and other External and SGS Internal awards are processed by SGS and issued through ACORN.

University of Toronto Fellowship (UTF) payments are processed by your Faculty and/or graduate unit and, as such, each may have their own method of disbursing the funds, including the value and timing of each instalment paid through ACORN.

Students holding teaching or research assistantships are considered to be employees; accordingly, these funds must be processed through HRIS (Human Resources Information System) on a monthly basis.

Please check with the graduate administrator at your unit to determine whether your award is being managed by SGS or your graduate unit, and direct any inquiries or requests accordingly.

SGS PAYMENT POLICY

I. Award Payment Schedule

SGS-administered award payments are processed through ACORN at the beginning of each session: September, January, and May. These awards are issued to students through ACORN by instalment. Smaller awards (e.g. $5,000 or less) are often issued in one instalment, while larger awards are normally set to pay out in three equal instalments at the start of each academic session.

Fall award payments (for both internal and external awards) are refunded directly to you. Fees are not deducted from your Fall instalment unless you have arrears. 

Winter and Summer award instalments are posted to your fees account and automatically put towards tuition and/or any outstanding charges. Any remaining funds will be refunded to you. Exception: If you are starting your program in January with a major award, your first instalment is normally refunded directly to you to help you with expenses associated with starting your program. You may check the balance on your fees account on ACORN.

Please note that this payment schedule means you may not receive any award funds at the start of the Winter or Summer session if you have fees owing at the time. So we encourage you to budget accordingly.

II. Method of Payment

Award funds can be received by either direct deposit or a mailed cheque. We strongly recommend that you set up direct deposit by logging into your ACORN account and adding your banking information. Direct deposit will ensure that you receive your payment(s) quickly. As well, cheques may be lost and need to be cancelled and replaced, which will result in a further delay of your payment.

How to Set up Direct Deposit

To set up direct deposit on your ACORN account, follow the steps shown in the ACORN How-to guide, look under “Finances.”

Registering Without Payment

If you choose to “Register Without Payment” (aka fee deferral) for the upcoming academic year, winter and summer instalments will go to pay down ACORN account fees balance first. Please ensure you have read, understand and agree to the “Register Without Payment” conditions posted in the SGS Register Without Payment section on this page before choosing this option.

III. Payment in Instalments

Students may receive their funding in a variety of ways. SGS-administered awards are paid out in instalments. Smaller awards (e.g., $5,000 or less) are usually paid out in one instalment, while larger awards, like the federal/provincial awards, are set up in three instalments. Payments are processed on ACORN/ROSI at the beginning of each session: September, January, and May. 

IV. Impact on Award Due to Changes in Registration Status

Most awards specify that the holder must be registered for an entire term in an eligible program/graduate unit t​​​​​o be eligible to receive and keep that session’s award instalment. If you are going to be registered for less than the entire term, you should contact SGS to find out if you need to return all or a part of the award. You should consult your graduate unit or Faculty for awards distributed by them, as policies vary.

Students who withdraw, transfer to part-time status, complete degree requirements, transfer to another program/graduate unit, or fail to complete the full session prior to the end of their award may be required to repay the funds already received for the incomplete session. Please contact SGS to receive information regarding your specific award.

REGISTER WITHOUT PAYMENT:
TERMS & CONDITIONS

Students approved to register without payment are granted the opportunity to register without paying the Minimum Payment to Register amount (or fee) as indicated on their ACORN invoice. This financial arrangement defers the required tuition payment until the student loan, award or other major source of funding is available and prevents normal service charges from accruing until April 30th. Tuition is due when billed and any funds payable to students by the university may be first applied towards a students’ account. 

Eligibility

Registering without payment of the Minimum Payment to Register amount shown on your ACORN invoice (www.acorn.utoronto.ca) either through ACORN or using the SGS Register Without Payment Form is conditional upon the following:

  • You are receiving a major award, research stipend, teaching assistantship, and/or a funding package; and that the amount of this funding exceeds the Minimum Payment to Register amount on your ACORN invoice.
  • You are a full-time degree student in a graduate program and all necessary admission conditions have been met.
  • All outstanding financial obligations from previous sessions have been paid.

If you register without paying the Minimum Payment to Register amount on your ACORN invoice, you must abide by the following terms and conditions, and associated due dates:

  1. Make tuition fee payments throughout the academic year as you receive funds from your awards, departmental funding, supervisor, TAship, or other funding. Your fees are due when billed. The “deferral” only allowed you to register without payment and prevent service charges from accruing.
  2. You are responsible for paying for fees on your ACORN invoice that have not already been automatically paid from award/financial support paid through ACORN.
  3. When planning fee payments, students receiving major awards should take into account that most January and May award instalments are credited directly to outstanding fees.
  4. Residence payments cannot be deferred (delayed). Your residence occupancy agreement lists the payment due dates.
  5. If your award, supervisor funding, or other funding is cancelled, you are still responsible for paying your fees, and must begin doing so as soon as you receive notification of cancellation.
  6. Full payment of fall-winter session fees is due by April 30th of each academic year. Otherwise, monthly service charges at a rate of 1.5% compounded monthly (19.56% per annum) will be applied against the outstanding student account balance beginning as of May 15th and as of the 15th of every month thereafter until the account is paid in full.
  7. If you have arrears, you will not be eligible to register for the fall/winter session.
  8. If you are assessed summer fees and do not make full payment of summer session fees by August 31st, you will not be eligible to register for the fall/winter session.

Financial Obligations of a Registered Student

A student is considered to be registered as soon as he or she has paid tuition and incidental fees, or has made appropriate arrangements to register without payment of the first tuition fee payment. Students who defer fee payment acknowledge that they continue to be responsible for payment of all charges, including any service charges that may be assessed. By virtue of being registered, a student agrees to abide by all academic and non-academic policies, rules, and regulations of the University and of his or her academic division, as set out in the divisional calendar, and to ensure that the accuracy of personal information such as the current mailing address, telephone number, and utoronto.ca email address is maintained.

I see a credit on my student fees account, what do I do?

If you have a credit balance on your student account, you can request a refund of those funds by following the steps below.

  • Update your banking information on ACORN under the Finances tab (ACORN How-to guide, look under “Finances”).
  • Update your “mailing” address on ACORN (in addition to your “permanent” mailing address) in the Profiles & Settings section, under the Address tab.
  • Ensure the “Valid Until” dates for both your banking information and mailing address will remain active for at least one month from the “Valid From” date. Ideally, have your banking information valid until 2699 if you do not see any changes in the foreseeable future.
  • Contact Student Accounts to request a refund of a credit balance.

What are University of Toronto Fellowships (UTFs)?

UTFs provide financial support for graduate students with excellent academic standing. Normally, the award will be cancelled or reduced for those receiving other major scholarships. Alternatively, these students may receive a “top-up award.” The value of this award is determined by your department.

Students do not need to apply for UTFs since they are automatically considered for the Fellowship provided they apply for admission to the graduate unit before its deadline, and meet any other requirements imposed by the unit. Please note that some departments make the granting of a UTF contingent on your applying for external awards.

UTFs may be either paid directly to you or applied to your fees depending on how the payments are entered by your Faculty Office.

Contact your graduate unit for more details regarding UTFs.